Terms and Conditions
Applications, Bookings and Payments
Enquiries for available places on the course are via the website booking form.
A deposit of £200 is required within 14 days of booking to secure your place.
The balance must be paid in full by 11th May 2026.
Course Fees
Single Room occupancy (full board) - £1,150
Twin Room occupancy (full Board) - £1,050
Course only (with lunch and dinner, no accommodation) - £770
Course fees only (no meals) - £550
Non-playing partner (twin residency/full board) - £500
Payment Details
Woldingham Winds
Sort Code 40-07-30
Acc no 52545497
Cancellations and Refunds
If you cancel before 21st March 2026, your deposit will be refunded in full. If you cancel between 2nd March and 30th April, 50% of your deposit (i.e. £100) will be refunded. If you cancel on or after 1st May 2026 (for any reason), no refund of your deposit will be made. The balance payment must be made no later than 11th May 2026 – after this date no refunds will be made.
We strongly advise all participants to take out personal insurance to cover you should you have to withdraw from the course at short notice.
Instrument and Personal Safety
Health and safety is a top priority on this course, but applications are only accepted on the basis that you accept full responsibility for your own personal health and safety throughout the duration of the course. You are also entirely responsible for the safety of your own musical instrument(s). Please ensure that you have adequate insurance cover in these respects, and that you know the specific requirements of your insurance and observe them throughout the course. Applications are only accepted on this basis.
Players with Disabilities
Every effort will be made to meet the specific needs of any player. Please enquire well in advance of the course date concerning the suitability of any venue for access, etc.
Change of Details
Whilst every effort will be made to ensure that the course runs as planned, it may be necessary to change details without notice. In the event of the course being cancelled (with or without notice), liability is strictly limited to a full refund of the amount already paid by each individual applicant. Players make their applications on this basis.
Dietary Requirements
If you have specific dietary requirements, please ensure you include the details on the booking form as the venue plans the menu for the course well in advance of the course dates.
CURRENT PLAYING STANDARDS – this course is suitable for players at Grade 7/8 and diploma standard.
Guidelines: please note that we will allocate players to groups based on the information you give us
Intermediate standard: Some experience of playing in chamber music ensembles
Good fluency in a range of music involving appropriate musical and technical challenges at approx. Grade 7/8 level. All sessions will be one player to a part, unless otherwise specified by the composer. Horn players may be required to do basic transposition into E, Eb or D, with a good range across the register in both treble and bass clef.
Advanced standard: Experienced in playing in chamber music ensembles
To enjoy tackling this more technically and musically demanding repertoire, fluency in all keys is essential, with a clear sense of tone production, intonation, dynamic control and a wide range of articulation and rhythmic complexity. Players are expected to be post-Grade 8 or Diploma standard.
All sessions will be one player to a part, unless otherwise specified by the composer. Clarinettists may require B flat and A instruments, alternative instruments (e.g. piccolo, bass clarinet, contrabassoon, natural horn etc.) may be used in some repertoire. Horn players should be proficient in all common transpositions, and fluent across the full working range.
Data Protection Policy
Malvern Winds are the data controllers for the personal information you have provided.
We will protect the privacy of the Participant and will not collect any more information from you than we require and will process all data in a clear and transparent way.
All data processing carried out by us is permitted by the GDPR and may include
• Personal details, name, address, DOB, email, phone numbers
• Next of kin, emergency contact numbers
• Gender, medical information
• Photograph, audio and audio-visual recording of company activity
Sharing your data: data relating to participants will be shared amongst staff only where it is absolutely necessary
Your rights to any data held: you have the rights to be informed, the right to access data, to correct inaccuracies, to have information deleted, the right to portability, to object to the inclusion of information, and to withdraw any consents at any time.
Consent: I give my consent to the collection and recording of welfare, health and medical data, including emergency contact and Next of Kin details.
Code of Conduct
Mutual respect for one another truly stimulates our best performance and all participants, attendees and staff on Malvern Winds courses will observe all rules of decorum and show respect for all present.
We are committed to providing an environment that is free from harassment, bullying, discrimination and retaliation. This includes offensive comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, race, ethnicity, religious (or nonreligious) affiliation, politics or any other personal characteristics. Conduct that is disruptive, causes discomfort or stress to others, is highly unusual or disrespectful are all grounds for removal from the course at the course directors’ discretion.
Adherence to this Code of Conduct is expected of all staff, visitors, and participants. This code applies both to in-person behaviour and when using any communication channels, including social media.
If you wish to exercise any of the rights in this Privacy Statement or have any concerns about the content of this document, please contact suebaxendale.malvernwinds.co.uk to discuss these further.
Any further questions? Our intention is for you to have a really enjoyable and satisfying music-making experience. If you are unsure about any aspect of the course, please do not hesitate to ask us!
